Any employer may use the Spanish-language form and instructions as a translation tool.įorm I-9 is a fillable form, which means you can type your answers directly on the form instead of printing a blank form and writing your answers by hand. Only employers located in Puerto Rico may complete the Spanish-language version of Form I-9 instead of the English-language version. Also, the hyperlink on the main Form I-9 webpage returns you to the Instructions above.Įmployers must retain all completed pages of Form I-9 for a designated period and make them available for inspection by authorized government officers. Employers do not need to print, provide, or retain this page with an employee’s Form I-9 unless and until an employee requires reverification or the employer chooses to document a rehire.Įmployers must ensure that employees have access to the Instructions for completing Form I-9, by providing them either a hard copy or a hyperlink.Employers must complete and retain this page when an employee requires reverification of their employment authorization or, in some cases, employment authorization document or if the employer chooses to document a rehire.contains Supplement B, Reverification and Rehire (formerly Section 3).If the employee does not use a preparer or translator, employers do not need to print, provide, or retain this page with an employee’s Form I-9.Employers must ensure that preparers or translators who assist an employee in completing Section 1 complete this page, then retain it with the employee’s Form I-9.contains Supplement A, Preparer and/or Translator Certification for Section 1.Employers do not need to retain this page with an employee’s Form I-9.contains the Lists of Acceptable Documents that employers must provide to employees, either as a hard copy or as a hyperlink to this form.Certain employers who choose to remotely examine the employee’s documentation under a DHS-authorized alternative procedure must check the box in Section 2 to indicate they did so.Employers must examine the employee’s documents and record the document information in Section 2.New employees must attest to their employment authorization in Section 1 and present acceptable documents to their employer.contains the sections that all new employees and their employers must complete.The Form I-9 link consists of four parts: Certain employers who choose to remotely examine the employee’s documentation under a DHS-authorized alternative procedure rather than via physical examination must indicate they did so by checking the box provided. For more information, review the Special Instructions tab below. The employer must examine these documents to determine whether they reasonably appear to be genuine and relate to the employee, then record the document information on the employee’s Form I-9.

The employee must also present their employer with acceptable documents as evidence of identity and employment authorization. On the form, an employee must attest to their employment authorization. Both employees and employers (or authorized representatives of the employer) must complete the form. employers must properly complete Form I-9 for every individual they hire for employment in the United States. Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States.

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